Whether you are launching your business or a small business owner with limited employees, it is essential to maintain the payroll system that offers you, employees, timely payments. However, it can be a little overwhelming for you, especially in it is your first time, as there are several complexities to deal with. 

Once you figure out a payroll management process for your business, you will notice the considerable change in your company finances and its overall function. But the question is, where can one start learning about payrolls, and which method is the best for them?

If you are also confused and have several questions in your mind, please contact a Phoenix accountant as soon as possible. An accountant will guide you in managing your business’s payroll and running everything smoothly. 

Nevertheless, here are some essential steps to run your payroll management process. 

Essential steps to run your payroll management process

  • Register and create your employer tax identification number 

The initial step to begin any payroll process is registering for an EIN that the government authorizes. This number helps the government track the number of employees working in your company and keep a check on your business’s payroll taxes. 

The government keeps a record of everything in your business to ensure you fulfill all the requirements. 

  • Gather authentic employee tax information 

Before processing the employee’s payrolls, you must have their tax details to register for allowances. Your employees are supposed to fill out tax forms; however, these forms can differ from state to state. So to ensure which piece of information is essential to process the payroll, please talk with your accountant. 

Once the employees fill out these forms, you will have to provide some documents to process the payroll:

  • Job application letter
  • Deductions 
  • Income garnishments 


  • Setup and schedule for payroll

After completing all the documentation and registration process, you have to move on to the next important step: setting a timetable for payroll to go your business. Commonly there are four types of payroll timetables, monthly, semimonthly, biweekly, and weekly. 

To decide which fits your business eds the best, you must layout all your options and calculate which works best for your business. Once you choose a schedule, you must create a calendar for all the critical payroll dates, so you do not miss out on any of them.